Party Rentals: 6 Tips To Renting Party Chairs And Tables

Party Rentals: 6 Tips To Renting Party Chairs And Tables

by | Oct 6, 2023 | Party Rentals

When it comes to hosting events such as weddings, bar/bat mitzvahs, or corporate functions, one of the key considerations is providing proper seating for your guests. Renting chairs and tables is a convenient and affordable option that ensures everyone has a place to sit comfortably. To make the rental process smooth and hassle-free, here are some expert tips to keep in mind:

1. Book Early

Planning ahead is crucial when it comes to renting party chairs and tables. Popular dates tend to book up fast, so finalizing your rental order at least 2-3 months in advance is advisable. Doing so guarantees the availability of the items you need and avoids any last-minute disappointments.

2. Estimate Carefully 

It’s essential to accurately estimate your guest count to determine the number of chairs and tables you’ll require. In addition, it’s recommended to add 10-15% extra to your estimate to account for any unexpected increases in attendance. Most rental companies charge you only for the used items, so having a slightly higher count won’t significantly increase your costs.

3. Specify Sizes

 When placing your rental order, be clear about the number of chairs and the sizes of tables you need. Whether you require standard chairs, counter-height chairs, or kid-sized chairs, conveying this information to the rental company will ensure they can provide appropriate seating options. Bring along floor plans or diagrams of your event space to help the rental company understand your layout requirements better.

4. Choose Setup/Breakdown Times 

 To allow for flexibility and ample time for setting up and dismantling the rented items, consider requesting delivery a day before the event and pick up a day after. This way, you won’t have to worry about any time constraints and can focus on other aspects of event preparation.

5. Select Extras As Needed 

Depending on the nature of your event, you may require additional items such as tablecloths, lighting fixtures, or floor and furniture protection. If you’re hosting an outdoor event, consider renting tents or other materials to provide shelter. Assess your specific needs and discuss them with the rental company to ensure everything is handled.

6. Consider Loading/Parking

 It’s important to plan for the logistics of loading and unloading the rented items. Designate an on-site loading zone that allows for smooth setup and takedown. Ensure there is enough room to accommodate trailers or trucks transporting the chairs and tables. Considering these factors will help streamline the rental process and prevent unnecessary delays.

In addition to the above tips, there are a few other things to remember. When the rental items are delivered, take the time to inspect everything carefully and make a note of any damages or issues. This will help avoid any disputes or additional charges later on. It’s also a good idea to clear out space in your venue to quickly load and unload the rented items. Finally, ensure the rentals are ready for pickup as per the agreed-upon schedule to avoid any extra fees.

When selecting a rental company, it’s essential to do your research. Read reviews, check if they have proper insurance and permits, and ensure they have a reputation for providing quality equipment and excellent customer service. By choosing a reputable supplier like Dina Party Rentals, you can have peace of mind knowing that the chairs and tables will be handled professionally, allowing you to focus on enjoying your special event.

If you are looking for a party rental supplier, contact us today!